The following descriptions for Secretary, Events & Programming Chair, and Marketing & Communications Chair are not a finite list of the responsibilities of each Board position. These descriptions are intended to provide an overview of the type of actions, thinking, strategic and tactical execution, and overall leadership that is valued within each role. Because our organization continues to grow the position descriptions will evolve as well. If you have additional questions, please consider signing up for a Q&A Conference Calls or email info@acmpatlanta.org

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SECRETARY (OFFICER) 

The Secretary contributes to achieving ACMP Atlanta’s mission. This role is vital to ensuring that the Board is well informed, general operations and activities are well documented for the use of Board members, the Governance Committee and relevant government or advisory bodies. The Secretary serves on the Executive Committee to work both individually and collectively in governing the ACMP Atlanta Chapter. The board member acts on the board’s behalf in accordance only with board motions and policy guidelines. The secretary provides planning and implementation services to the Board.

  • Secretary is responsible for scheduling all ACMP monthly board meetings. Secretary is responsible for sending meeting agendas prior to board meetings and sending meeting minutes after board meetings
  • Secretary keeps membership updates current (new members, expiration and renewals) and collaborates with the board to develop and drive near-term and long term member strategy
  • Supports the development of strategic and tactical solutions that advance the mission of ACMP Atlanta.
  •  Identify and support the organization and committees to execute activities and strategy as needed.
  • Maintains and updates copies of the organization’s bylaws and the Board’s policy statements. Keeps lists of officers, Board Members, committees and General Membership. Works in partnership with Executive Board to ensure state required and ACMP Global required documents are valid.
  • Orients the new Secretary as needed and facilitates transitions within the Board.


EVENTS & PROGRAMMING (DIRECTOR) CHAIR 

Events and programming contribute to a large portion of ACMP’s mission. Quarterly meetings and monthly meet ups help provide a forum for professionals to learn, network, and further develop skills in change management. The goal of this committee is to plan and execute events that are desirable and facilitate professional development for our members and interested parties. The following outline provides and overview of the responsibilities of this Chair/committee:

  • Continue to build and oversee committee to develop strategic programs that inform, educate, develop and grow ACMP Members 
  • Contribute to the overall strategic planning and growth of ACMP Atlanta 
  • Manage events and programming needs with ACMP board
  • Coordinate venue and food/beverage needs for each event
  • Provide details of each event to board chairs for marketing,communications, and partnership/sponsorships.
  • Coordinate and manage communications with event speakers
  • Provide/purchase event relevant supplies for each event (beverages, plasticware)
  • Determine and purchase appropriate speaker gifts
  • Arrange and select catering needs for each event
  • Set up monthly happy hours for professional networking
  • Set up bi-annual appreciation outings with board and volunteers
  • Create relevant communications/marketing ads for LinkedIn promotions when necessary
  • Manage event communications with Communications/Membership chairs
  • Locate and determine viable venues within reasonable price range for possible events
  • Find and coordinate volunteers interested in assisting with event setup/clean up
  • Ensure payments for events are paid, submitted to board, and reimbursed if necessary.
  • Assist board with planning any special events as necessary.


MARKETING & COMMUNICATIONS (DIRECTOR) CHAIR 

Marketing & Communications contribute to the strategic direction and public presence of ACMP's mission. Annual, Quarterly, Monthly events and communications help to solidify the ACMP Atlanta brand. The goal of this committee is to document, publicize and tell the ACMP Atlanta story in a way the engages, motivates, and attracts Chapter members. This committee contributes to the strategic direction and growth of the organization 

The following outline provides an overview of the responsibilities of this Chair and committee. 

  • Continue to build and oversee committee to develop strategic communication strategies that inform, educate, develop and grow ACMP Members 
  • Contribute to the overall strategic planning and growth of ACMP Atlanta
  • Working closely with each of the board members and committee leads
  • Attending board meetings
  • Documenting Communications Processes
  • Identifying potential future Leads and ensuring they are learning through their contributions
  • Relaying any pertinent board information to committee members
  • Responsible for creating, reviewing, and/or approving any written communication in conjunction with determined board members (emails, events, web content, marketing materials, etc)
  • Working with other committee leads and the board to design, select, and order marketing materials/swag
  • Determine budget; this may require consultation from financial folks. In the future, historical data will be present for reference.
  • Aid with survey creation and distribution
  • Aid in the creation of communication standards in collaboration with the board and committee leads
  • Promote ACMP ATL in a positive light whenever possible


For more information on the ACMP Global organization, visit their website at acmpglobal.org.

ACMP Atlanta is a 501(c)3 non-profit organization. Atlanta, Georgia, USA

Copyright ACMP Atlanta 2018


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